System Update Improves Reporting

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VGMU 2015 courses will automatically archive on Jan. 31

A VGMU Online Learning system update based on customer requests has eliminated resetting of course statuses after completion which will simplify reporting. However, managers must assign 2016 courses by January 31, 2016, for employees to see courses on their Assignments tab.

Previously, courses automatically reset and re-assigned 30 days after completion, creating confusion. Employees would panic, believing the system had deleted their completed courses.

Megan Kraft, VGM Education
Megan Kraft
VGM Education

“This also made it more difficult for managers to know which courses

employees had completed,” said Megan Kraft, team lead, VGM Education.

With the system upgrade, once a course is completed, the status will not reset. This streamlines reporting for managers and is less confusing for users, Kraft said.

“And the learner’s course assignments list is less cluttered,” Kraft said.

Assign Courses by January 31, 2016

With the system upgrade, January 31, 2016 will be the last day to view 2015 courses. All VGMU 2015 courses will archive on February 1, 2016 and will no longer be viewable on the Assignments and Catalog tabs found on the Courses tab.

As of February 1, 2016, only assigned 2016 courses will show up under the learner’s Assignments tab. If new courses are not assigned by January 31, 2016, employees will not see any courses under the Assignments tab. Employees may also self-assign courses.

Please note that reporting for 2015 courses and 2015 course certificates will remain available.

Catalog Now Shows Two Versions of Each Course

The VGMU catalog will include two versions of each course: the current year and the following year. Each course notes the version year at the end of its title.
Currently, 2015 and 2016 versions of each course can be viewed. As of January 1, 2016, the 2017 version will appear. Managers will be able to base assignments on calendar or fiscal year.


Review and Assign Course Lists Annually

Managers must assign courses annually. This offers an opportunity to review course lists previously assigned and adjust the training schedule to add new courses or exclude courses no longer required.

Managers are able to set deadlines. If the manager’s preference is to show only the next courses due, rather than all courses assigned for the year, courses will have to be assigned separately for each due date.

“It’s important to assign courses so employees know what’s required of them,” Kraft said.

For step-by-step instructions, view Assigning Courses to Your Group – Manager View.